Ecclesfield Conservation Group
Procedures
Before each meeting
Confirm Meeting Date
When the Conservation Group meeting becomes the first listed...
Update www.ecclesfieldgroups.com
Print and distribute copies for...
- Stocks (or ring 0114 2462881 to confirm lounge bar availability)
- High Street notice board
- Ladycroft notice board
- Morrison's
On the Friday (or Sat) before the meeting
Scan new planning applications in Ecclesfield
Edit "advance/index.html". (E.g. after installing Kompozer right click
the index.html file and select "Edit")
Make a note of the "Validated on" date of the latest planning application
listed, and overwrite the "Validated from" date at the bottom of the list of planning applications.
Right click any previous planning entries, and
select "Table Delete > Table" to remove them
Go to http://planning.sheffield.gov.uk/publicaccess/tdc/DcApplication/application_searchform.aspx¬
Ward = East Ecclesfield,
Parish = Ecclesfield Parish Council
Validated= select and click <Latest validation
date of in the previous list of applications found>
To = <current date>
[Search]
For each of the pages of results
For all postcodes
"S35 9??", S35 1TE (Ecclesfield Road, Chapeltown)
Highlight the entry, from "Application/Ref." to "Status"
Ctrl+C
Go back to advance/index.html
Place the cursor in the gap between the horizontal
lines
Ctrl+V
Right click the resulting table > Table properties > Table > Border = 1 > OK
News scan
http://neighbourhood.southyorks.police.uk/sheffield/ecclesfield/parsoncrossecclesfield¬ (Last = Anti-social behaviour on Emerson Crescent, Speeding on Yew Lane, ASB on Coppin Square)
For dates of PACT meetings http://neighbourhood.southyorks.police.uk/sheffield/ecclesfield¬
Northern Community Assembly http://meetings.sheffield.gov.uk/council-meetings/community-assemblies/northern/agendas-2010¬ (6 Dec 2011)
ePetitions https://sheffield.moderngov.co.uk/mgepetitionlistdisplay.aspx?bcr=1¬
Parish Council "Events" page http://www.ecclesfield-pc.gov.uk/parish_events.html¬
Library http://www.sheffield.gov.uk/libraries/find/all/ecclesfieldlibrary¬
Star http://www.google.co.uk/search?hl=en&rls=GGLJ,GGLJ:2007-16,GGLJ:en&tbo=1&q=ecclesfield%20site%3Athestar.co.uk&tbs=qdr:w&ei=DW5QS4_7H5Pu0gS10dGkCg&sa=X&oi=tool&resnum=4&ct=tlink&ved=0CB4QpwU¬
Google http://news.google.co.uk/news?hl=en&tab=wn&q=ecclesfield&btnG=Search¬
Speed cameras http://www.safetycamera.org/camera-locations/where-are-the-mobiles¬
Look Local http://www.looklocal.org.uk/article-listing.php?type=1&keyword=ecclesfield¬
Northern Community Assembly http://northernassembly.wordpress.com/¬
Road Works http://www.sheffield.gov.uk/roads/travel/driving/roadworks/roadworks¬
Emails received
Spell check (Ctrl+K)
Email the draft agenda for addition or correction.
On Saturday (or Sun) before the meeting
Number the agenda items
Remove the word (Draft)
Upload the new advance agenda (See "Upload..." below)
Go to http://conservation.ecclesfieldgroups.com/advance/index.html¬
> File > Print Preview
> Adjust "Scale" to give (E.g.) two whole pages
> Print > GreyScale
Print 8 copies of the agenda
[Close]
Go to http://conservation.ecclesfieldgroups.com/¬
[Minutes]
> File > Print Preview
> Adjust "Scale" to give (E.g.) two whole pages
> Print > GreyScale
Print 8 copies of the agenda
Staple the agenda together with the minutes at the back.
Print a copy of http://conservation.ecclesfieldgroups.com/procedures/attendance.doc
Email a copy to all members,
Copying the text from Kompozer to Outlook
After each meeting
Archive the "advance agenda" as a historical (dated) agenda
In “Shared/Conservation/nfshost"
>Edit /advance/index.html”
> Ensure that the word “Advance” is deleted from the title
> Ensure that the word "Advance is deleted from "Source", following "<title>".
>Copy the whole of directory “/advance” to “/minutes”.
> Rename “/minutes/advance” to “/minutes/yyyy-mm-dd.agenda”.
Add links to the new historical agenda and the minutes to be created
>Edit “/minutes/index.html”.
> [Source]
> Select the first section
from and including <table> to immediately before the next
<table ".
> Ctrl+C.
> Ctrl+V.
> Ctrl+V.
> [Design]
> Advance the "Meeting of" date on the left hand side of the new (topmost) table.
> Right click the link for the agenda, select "Link Properties", and
advance the meeting date to <newdate>.agenda/index.html
> Right click the link for the minutes, select
"Link Properties", and advance the meeting date to
<newdate>minutes.html
> File > Save
> X Close
Create the new minutes
>Edit "/minutes/<previousdate>.minutes.html"
> File > Save As > <newdate>minutes.html
> Advance the date in the title
> Advance the date in "Source > <head>"
> Go through the text from top to bottom, either
bringing each entry up to date, or turning it into italics.
> Go through the minutes, adding material to "/minutes/<previousdate>minutes.html".
> Read through and check the whole document.
> Check that one keyword or keyphrase in each item is highlighted in bold.
> Ctrl+K and spell check the document.
> Ctrl+A, Ctrl+C
Email draft minutes for approval/amendment
Open Shared/Conservation > Conservation Draft Minute Distribution
> Ctrl+V
> Recheck document.
> Test all links.
> [Send]
On approval
Update the draft Minutes
Remove the word "Draft" from the title
Update the Conservation home page
Advance the date of the next meeting
Edit "/index.html".
> Right click "...details of our last meeting ... Agenda", select "Link properties",
and change the link to minutes/<newdate>.agenda/index.html".
> Right click ""...details of our last meeting ... Minutes", select "Link
properties", and change the link to minutes/<newdate>minutes.html".
Go through the minutes, updating the corresponding entries on the Conservation Home page
Update http://ecclesfieldgroups.com
Delete the old Conservation Group Meeting, and any other obsolete entries
Change the old advance agenda to the start of the new one
Edit /advance/index.html
> prefix the heading with "Advance "
> Advance the meeting date in the heading
> Advance the meeting date in "Source > <head>"
> highlight the numbered list, and click "Bulleted list".
> Go through the document, replacing or deleting
the out of date entries. Where pictures are deleted, delete them also
from the directory.
> Advance the "modified on.." date.
> Ctrl+K and spell check the document
> Save and Close the document.
Assuming that Firefox and FireFTP are installed, and a "Conservation" account has been set up in FireFTP...
Firefox > Tools > Web Developer > FireFTP
> In the left hand pane, select Shared\Conservation\nfshost
> Select the "Conservation" connection in the leftmost drop down box.
> [Connect]
> In the right hand pane, Open "public", and check that the two file lists show the same directory
> Open "advance", press and hold Ctrl, and select any pictures etc. which have to be deleted.
> Delete
> [OK]
> Tools > Sync Directories and Sub-directories
> For different file sizes: "Upload"
> Check that all the files listed are OK to upload, and that no
files which have been edited since the last upload are missing.
> [Sync] and wait for the progress Que to say "Transfer complete"
> [Disconnect]
Check http://conservation.ecclesfieldgroups.com/, including testing all new links.
Create the emails needed to email all members.
Again, Edit "/minutes/<lastdate>minutes.html
> Ctrl+A
Go to the first email and key
> Ctrl+V
> Check the minutes, making any corrections in both the emailed, and Kompozer copies.
> Copy the result from Kompozer to all the other emails.
> Send each email, with a gap between to ensure that they do not get rejected as "bulk emails"
enter the title
> Ctrl
To upload to http://conservation.ecclesfieldgroups.com
Firefox > Tools > Web Developer > FireFTP
> Leftmost list box = Conservation
> [Connect]
> In the LH panel, select "Shared > Conservation > nfshost"
> In the RH panel, select "public"
> Tools > Sync Directories and Subdirectories...
> Check the resulting listing, and select "Upload" as necessary
> [Sync]
> When the last message in the bottom panel says "Transfer complete", [Disconnect] X