[Uploaded to conservation.ecclesfieldgroups.com on 2022-09-22]

Minutes of the Extraordinary General Meeting of the Ecclesfield Conservation and Local History Group
on 2022-09-21 at 11:00 at Ladycroft

See also the corresponding agenda

BS, JP, MM, SP, and RT attended the meeting.

RT chaired the meeting.

Apologies were received from Councillor Vic Bowden (VB), who emailed suggesting applying to Ecclesfield Parish Council for the funds to repair the damaged Ladycroft heritage board.

OFFICERS

RT, JP, and MM agreed to stand again as Chair, Secretary, and Treasurer, respectively, but with MM and RT saying that they wished to retire the following day, when decisions about the heritage boards had been taken and the responsibilities of the group reduced. All three appointments were agreed unanimously.

HERITAGE BOARDS

Members viewed the damage to the Ladycroft board, and MM reminded us that this was the third time that this board had been affected. She and JP had approached both the Bloom Group, and the Parks Group with a view to them taking responsibility for the boards, and it was unanimously agreed to offer them to the Ecclesfield Parks Group, together with the balance of our account.

The meeting then examined and approved both a draft contract detailing the transaction, and a conveyance for the heritage boards. These were taken down to the Community Garden and duly signed by officers of both the “Ecclesfield Conservation and Local History Group” and the “Friends of Ecclesfield Park”. To help ensure that any insurance taken out by the Friends of Ecclesfield Park was provably valid, the conveyance was signed as a deed, the signatures witnessed, and the document left with the Parks Group.

A cheque was also written out for the balance of our account in favour of the “Friends of Ecclesfield Park”, which our bank had assured MM was all that was needed to close the account.

VB's suggestion of applying for a grant from the parish Council if further help was needed for repair costs was passed on to the Parks Group, as well as other offers of help from some of the present and past members of the Conservation Group.